• Full Time
  • Remote

Website Energy Foundation

Location: Remote or San Francisco, CA


The Program Associate’s (PA) primary responsibility is to support the work of the Senior Director, Diversity, Equity & Inclusion (DEI) and the Senior Manager, DEI. Serving as “air traffic control” for this program, the PA will be the primary point person for arranging meetings with staff, consultants, grantees, and funders; tracking and managing the workflow of the DEI team, and collaborating and coordinating with teams and programs across Energy Foundation to integrate our institutional values.

The DEI team works to integrate our organizational values around equity, diversity, and inclusion across our organization and in our interactions with each other and with our partners. Our team also works to deliver on Energy Foundation’s commitment to delivering equitable outcomes in our programmatic work and grantmaking in alignment with our Mission, Vision, and Values, and to support leadership by Black, Indigenous, communities of Color, and historically disadvantaged low-income communities.

We encourage people of Color and candidates with diverse backgrounds, experiences, and perspectives to apply.

About Energy Foundation

Energy Foundation’s (EF) mission is to secure a clean and equitable energy future to tackle the climate crisis. We envision a healthy, safe, equitable economy powered by clean energy. We believe a thriving clean energy economy can create sustainable opportunities, spur innovation, and protect our climate—for today and future generations.

Energy Foundation supports education and analysis to promote non-partisan policy solutions that advance renewable energy and energy efficiency while opening doors to greater innovation and productivity—growing the economy with dramatically less pollution. For more than 25 years, Energy Foundation has supported grantees to help educate policymakers and the general public about the benefits of a clean energy economy. Our grantees include business, health, environmental, labor, equity, community, faith, and consumer groups, as well as policy experts, think tanks, universities, and more.

Energy Foundation was founded in San Francisco, CA, with regional staff based in Raleigh, NC; Chicago, IL; Washington, DC; and Las Vegas, NV. ALL STAFF are working remotely through June 2021, and possibly longer, depending on pandemic conditions.

Essential Duties and Responsibilities

Administrative Duties

  • Develop team agendas and track upcoming deadlines and outstanding requests. Assist team with the execution of internal and external program requests.
  • Schedule and handle logistics for calls and meetings and manage DEI Team calendars. Provide support with email and correspondence as needed.
  • Internal coordination with Human Resources Team on ongoing internal DEI work, onboarding, coaching, training, and other areas as needed.
  • Process invoices from consultants accurately and in a timely manner.


  • Support DEI Team to foster information-sharing and learning networks among grantees and thought leaders.
  • Prepare initial drafts of documents and presentations for internal and external audiences, such as board dockets, proposals, blogs, discussion documents, and presentations.
  • Capturing, assembling updates and stories on DEI progress and for EF’s monthly Spark newsletter. Manage editorial calendar for Learning Forums & Spark.
  • Collect and update the team on respective grantee news and updates sharing notable grantee news and updates with Program Teams.


  • Serve as point of contact with grantees to consistently and accurately process proposals, reports, grants, contracts, and invoices/reimbursements from start to finish in our grants tracking system.
  • Build professional relationships with grantees to share information and collect, track and synthesize grantee’s progress for use in funder and program reports.
  • Assist team with proposals and prospective grantees. Directly engage with grantees and consultants to seek additional information or proposal revisions as needed.
  • Manage and track program expenditures through Grants Management System (Giving Data); troubleshoot budgetary issues or questions; serve as primary liaison with grants team on all budgetary questions; keep track of funding restrictions; synthesize data for reports and on request.

Build the Team 

  • Generate and implement ideas for systems, and operational improvement.
  • Maintain collaborative relationships with peers and colleagues. Contribute to a positive working environment.
  • Support Energy Foundation’s Diversity, Equity, and Inclusion commitments, internally and externally.
  • Represent DEI Team and model DEI values across EF and externally.


This is a full-time position. The target salary for this position is $74,000 for a candidate based in the San Francisco Bay Area, and $65,000 for national candidates in other areas. Excellent benefits including medical, dental, and vision insurance, generous paid time off, and a matched 403(b) retirement plan. We offer support for remote work, professional development, and a driven, highly collaborative, supportive work environment.


  • Two years work experience in a relevant role.
  • Demonstrated knowledge and experience in furthering diversity, equity, and inclusion efforts in organizations, corporations, or institutions.
  • Interest and experience in environmental justice, climate justice, policymaking, democracy, or legislative, candidate or issue political campaigns, beneficial.
  • Technical skills: intermediate to advanced skills using Microsoft Excel, Word, PowerPoint, and Outlook, preferably in a Mac environment; familiarity with Google Drive, Docs, and Sheets.
  • Project management/multitasking: experience supporting multiple priorities and juggling a variety of tasks or projects for one or more individuals in a team environment.

Core Competencies

  • Organized self-starter: Excellent planning and organizational skills. Able to develop realistic action plans with strong attention to detail and tracking anticipating problems, opportunities, and the needs of the team;
  • Responsive and Responsible Project Manager: You are an excellent time and project manager, comfortable managing a variety of responsibilities and competing priorities, and able to respond to unexpected changes while moving projects to completion in a timely manner;
  • Great Communicator: Excellent oral and written communication skills. Whether in an email, writing a report, on a call, or in person, connecting and clearly communicating is your strength;
  • Collaborating and Collegial: You understand that collaborating and cooperating establishes strong relationships within the team and across the organization, and are always ready to support others. You are transparent, honest, and resolve conflicts constructively and proactively.
  • Smart and Inquisitive: You’re comfortable reviewing and synthesizing information and making recommendations, presenting your ideas and information in clear but creative ways;
  • Values-driven: You approach your work with a deep sense of purpose and a demonstrated commitment to values such as advancing equity, ending oppression, and with a desire to tackle climate change.

To apply for this job please visit www.ef.org.