Administrative Assistant – Climate Jobs Institute (Cornell University)

About the Opportunity

The administrative assistant works in a team environment and is responsible for all administrative and programmatic needs of the Climate Jobs Institute, which conducts high-quality research, provides innovative policy solutions, and delivers top-notch educational programming that policymakers, the labor and environmental movements, industry leaders, and others need to design and implement New York State’s climate plans. The incumbent will work under the supervision of the Climate Jobs Institute Administrative Manager and in direct collaboration with various faculty members.

Responsibilities include organizing day-to-day administrative functions of multiple programs; scheduling and coordinating basic and complex meetings, workshops, events, and conferences; preparation of complex Canva presentations; technical support for online programming; support program specific financial tracking and reporting of multiple accounts; composing correspondence requiring exercise of judgment and originality; building and maintaining spreadsheets; proof and copy edit written documents and web materials; independently creating and updating content and materials for the Institute’s website, updating content for various social media platforms, and the Climate Jobs Institute website as needed.

Candidate Profile

• Associate’s degree and a minimum of two to four years of relevant experience or equivalent combination.
• Requires some flexibility in work hours, including occasional evenings or Saturdays with advance notice, for special event support.
• Proven ability to successfully manage multiple tasks while working simultaneously under pressure within a fast-paced, office environment; meeting required deadlines.
• Ability to work independently to anticipate and solve problems and to take directions from others.
• Ability to take initiative and be a pro-active team member.
• Demonstrated ability to exercise discretion and independent judgment.
• Must have outstanding organizational skills.
• Advanced Microsoft Word, PowerPoint and Excel skills and Adobe pdf functionality.
• Excellent Outlook calendar skills including coordination of complex meetings.
• Excellent written and verbal communication skills including the ability to prepare presentation materials.
• Research, writing, proofreading, and editing skills are necessary.
• Experience with internet and library searches.
• Ability to monitor financial accounts as requested.
• Ability to work with multiple programs, projects and program directors and staff.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.
• Demonstrated skill in understanding cultural differences.
• Proven experience connecting inclusion, belonging and well-being practices to business goals.

Compensation and Benefits:

Cornell provides great benefits that include educational benefits, access to a plethora of wellness programs, employee discounts with local and national retail brands, health care options to choose from, generous paid leave provisions, and superior retirement contributions. Cornell has also been nationally recognized as an award-winning workplace for our health, well-being, sustainability, and diversity initiatives. For more information, click here.

Salary per CWA non-exempt bargaining unit contract $35.25 per hour.